Sharing and templates

Skillsail gives you three ways to share a finished module: a public link, a passphrase-protected public link, and a template that other people can copy into their own workspace.

For a step-by-step template walkthrough, see Templates.

Visibility

A module is either private or public.

• Private: Only people in your workspace can open it.
• Public: Anyone with the link can preview the module, subject to any existing passphrase.

You can change visibility in the web app or ask a connected assistant to make a module public or private. Publishing a regular public module preserves an existing passphrase.

Making a module private removes outside access immediately. It also clears template status and removes any existing passphrase. Those settings are not restored automatically if you publish the module again later.

Passphrase protection

A regular public module can be protected by a passphrase. Visitors must enter it before they can see the content.

• Set or change a passphrase in the Skillsail web app. Connected assistants cannot set or change one.
• You can remove a passphrase in the web app or ask a connected assistant to remove it.
• Changing the passphrase signs out people who unlocked the module with the old one. They must enter the new passphrase to continue.
• Removing the passphrase makes an already public module accessible through its existing link immediately.

Review comments

A public module can also collect review comments: short notes that reviewers leave on individual slides while they preview it.

Sharing turns comments on by default. Reviewers can leave comments on the share link without creating an account.

• Use the Collect review comments switch in the share settings to turn comments off. It is only available while the module is public.
• Publishing a public link turns comments on. Re-publishing a module that is already public keeps the choice you made.
• Making the module private turns comments off, and reviewers lose access immediately.
• Turning comments off, unsharing, or changing the passphrase deletes nothing. The full history stays in your editor.
• Templates never collect comments, and a copy of a template contains none.

If the module has a passphrase, reviewers unlock it first and comment afterwards. Nobody needs an account or an email address: a first-time reviewer types a display name into the Join the review card and continues. Reading comments needs no name at all, and Skillsail remembers the name for 30 days on that one module. A display name that matches the name or email address of the person who created the module is rejected. The review is a shared space: everyone with the link can read every comment and every reviewer's name.

A reviewer can start a thread on the slide they are currently viewing, reply to any thread, delete their own comment, and tick Show resolved to see resolved threads. Comments are plain text of up to 2000 characters, without formatting, attachments, or mentions. A reviewer can edit their own comment after posting, and an edited one is marked Edited so nobody is quoted on wording they did not write. A deleted comment leaves a Comment deleted placeholder so the replies still make sense.

In the editor, the comments column sits beside the preview. It starts folded to a narrow rail on the right, which carries a count of the open threads, and one click opens it. The rail is always there while you have a module open, so you can leave your own notes even before anyone else has commented. You can reply, resolve, reopen, and delete any comment. Only the person who created the module can resolve or reopen a thread directly, and a reviewer's reply to a resolved thread reopens it automatically so the follow-up cannot go unseen. A colleague from the same organization is recognized by their account name and gets an Editor badge, but cannot resolve anything.

A comment always belongs to one slide, never to the module as a whole. Deleting the slide moves its comments into a No longer attached to a slide group instead of losing them, and restoring an earlier version attaches them to that slide again. When the slide was edited after a comment was written, the comment is marked Slide edited since this comment.

Skillsail sends no notifications about comments: no email, no in-app alert, no digest. The editor and the shared page each refresh every 20 seconds, so both sides find new comments by looking.

Working with an assistant

A connected assistant can:

• Publish a module as a regular public module while preserving an existing passphrase
• Publish it as a public, passphrase-free template
• Make it private, which clears template status, the existing passphrase, and review comments
• Remove an existing passphrase from a public module
• Turn review comments on the share link on or off

These are all one combined sharing change, so the assistant can adjust several settings in a single confirmed step, and it reports anything the change turned off along the way. For safety, use the web app whenever you need to create or replace a passphrase.

Templates

A template is a public module that other Skillsail users can copy into their own workspace. Templates are useful when you want to:

• Share a proven training format across teams
• Give subject matter experts a starting point instead of a blank page
• Let other people adapt the content while keeping the structure

When you enable template mode, Skillsail makes the module public and removes any existing passphrase. Templates are always public and passphrase-free so they can be discovered and copied.

Turning template mode off leaves the module public and does not restore an earlier passphrase. Making the module private also turns template mode off and clears any passphrase.

What gets copied

When someone copies a template:

• The structure, including slides, questions, and interactive activities, is duplicated
• All available language versions come along
• Theme, completion rules, and media come along

The copy is a new, private module in the recipient's workspace. Changes to the copy do not affect the original template, and later changes to the template do not update existing copies.

What does not get copied

• The original module's chat history with Skillsail
• Saved version history
• Review comments; the copy starts with none
• Share settings; the copy starts private and without a passphrase

Workflow tips

• Finish the module first. Later template changes do not update copies that people already made.
• Use a clear title. Recipients should still recognize the module months later.
• Explain how to adapt it. When sharing with a team, include a short note about the intended use.
• Check visibility before sending a link. Confirm whether you intend a regular public module, a passphrase-protected module, or a reusable template.

Related

• Templates user guide
• Modules and components